The iOTA Guide to Acoustic Office Meeting Booths/Pods

What is a Meeting Booth/Pod?

A meeting booth/pod is a self-contained, soundproof (or semi-soundproof) workspace designed for small group meetings, collaboration, and focused discussions within an
open-plan office. These booths accommodate two or more people, offering a private and distraction-free environment for team brainstorming, client calls, or hybrid meetings.

Modern meeting booths feature acoustic materials, ventilation systems, and built-in technology to enhance user comfort and productivity. They serve as a flexible,
cost-effective alternative to traditional meeting rooms, making them ideal for dynamic workspaces.

Why Would My Office Benefit from Having a Meeting Booth/Pod?

Adding meeting booths to the workplace brings numerous benefits that improve collaboration, efficiency, and employee well-being. Here’s why your office needs one:

Encourages Private & Productive Meetings

Open-plan offices lack private spaces for team discussions. Meeting booths provide a dedicated environment for confidential conversations, one-on-one discussions,
and small team collaborations, ensuring professionalism and focus.

Reduces Noise & Distractions

Excessive workplace noise can reduce productivity by up to 66%. Meeting pods create an acoustically controlled environment, preventing disturbances for both those
inside and outside the booth.

Supports Hybrid & Remote Collaboration

As hybrid work becomes the norm, teams need quiet, tech-enabled spaces for virtual meetings, video conferences, and remote collaboration. Meeting booths provide
the perfect setting for seamless communication.

Improves Employee Well-being

A lack of private spaces can cause stress and frustration. Meeting pods offer a comfortable retreat for discussions, helping employees feel valued and improving
workplace satisfaction.

Optimises Office Space

Unlike traditional meeting rooms, meeting booths take up less space, require no major renovations, and can be moved as needed.
They provide a versatile solution for growing office needs.

Enhances Office Aesthetics & Functionality

A well-designed office improves company culture and productivity. Sleek, modern meeting pods make a strong impression on clients and employees, reinforcing
a company’s commitment to innovative workplace solutions.

What to Consider When Purchasing a Meeting Booth/Pod

Before investing in a meeting booth or pod, consider these key factors to find the best fit for your office:

Size & Capacity

• How many people will typically use the booth?

• Choose from two-person booths for quick meetings or larger pods for small group collaborations.

Acoustic Performance

• Look for high-quality soundproofing to ensure privacy and minimal noise leakage.

• Acoustic ratings (measured in decibels) determine how effectively the booth blocks external noise.

Ventilation & Comfort

• Proper airflow and ventilation are essential for a comfortable meeting environment.

• Some models offer temperature control or air purification systems for enhanced comfort.

Technology & Connectivity

• Ensure the booth includes power outlets, USB ports, and Wi-Fi compatibility.

• Advanced models may feature built-in screens, lighting controls, and video conferencing capabilities.

Design & Aesthetics

• Consider the colour, materials, and overall look to complement your office space.

• Transparent or semi-private booths offer different levels of visibility and openness.

Mobility & Flexibility

• Do you need a fixed booth or a modular unit that can be relocated?

• Modular booths allow for future expansion as office needs change.

Budget

• Prices vary based on size, materials, and features. Set a budget while considering long-term benefits.

• A high-quality meeting pod boosts productivity and collaboration, making it a cost-effective investment.

Sustainability & Materials

• Many modern meeting booths use eco-friendly materials and energy-efficient features.

• If sustainability is a priority, look for models made from recycled or low-impact materials.

Conclusion

A meeting booth or pod is more than just a workspace upgrade, it’s a strategic investment in productivity, collaboration, and employee well-being. Whether you need a quiet space for team discussions, hybrid meetings, or brainstorming sessions, a well-chosen meeting booth can transform your office dynamics.

At iOTA Interiors, we help businesses find the perfect meeting booth solutions tailored to their needs.

Ready to enhance your office? Let’s chat!